Constitution....

*Please note the constitution is currently under review.*

1. Name:

The forum shall be known as the Monmouth Partnership Forum.

2. Aims

The aim of the forum is to give Monmouth community a voice that can move Monmouth forward in developing its capacity for:

(a) Quality of life for the community

(b) Trade

3. Membership

Membership shall be open to all organisations, interested in the aims of the Monmouth Partnership Forum, subject to the discretion of the Forum. There will be a certain number of representatives from any given group and they are as follows:

(a) County Council - 4

(b) Town Council - 4

(d) Individual Organisations - 2

Guests

Members of the forum may invite guests to the meeting through the Chair. Visiting speakers are to be included in the agenda first and can only be given the floor for a maximum of 20 minutes, to include question time.

Equal Opportunities

At all times the forum will undertake to allow anyone to use the forum, regardless of colour, creed or religion. All venues used for meetings will have disabled access and minutes of meetings will be translated into Braille or Large Print upon request.

4. Subscriptions

There will be no subscriptions to join the forum.

5. Election of Officers of Monmouth Partnership Forum

The Officers shall consist of:

(a) A chairperson who will preside at all meetings at which he/she is present. No member will hold this position for more than two consecutive years. He/she may be re-elected after a break of one year.

(b) A Vice-Chairperson who will take the meeting in the absence of a Chairperson.

(c) A secretary who will be responsible for: Taking the minutes of all forum meetings. Ensuring that all correspondence is recorded and sent to the relevant parties concerned.

(d) A Treasurer to be responsible for the record of accounts, preparation of the annual statement of accounts and reporting accounts wherever relevant.

(e) The Forum may appoint working Groups to advance projects that fall within the aims of Monmouth Partnership Forum, as and when deemed necessary for the length of the project.

6. Finance

A Bank Account shall be opened in the name of Monmouth Partnership Forum.

All money received by the Forum shall be promptly deposited in the Forum's Bank Account.

Withdrawals require the signature of any two of the four elected officers.

7. Annual General Meeting

(a) The annual general meeting shall normally be held on the first meeting in September each year. At least 14 days notice shall be given to each member in writing.

(b) The quorum for the meeting shall be at least representatives from 12 organisations.

Apologies for absence

Minutes of the previous AGM

Chairpersons Report

Finance Report

Election of new officers.

(d) Items shall be chaired by the out-going chair, however an independent chairperson should supervise the election of officer who is not standing for any position. All remaining business should be chaired by the new Chairperson.

(e) Nominations for officers should be nominated and seconded at the AGM, with the prior approval of the nominee.

(f) All representatives present at the AGM will be eligible to vote.

(g) The Chair shall have the casting vote in the case of equal votes.

8. Extraordinary General Meeting

Extraordinary General Meetings may be called by not less than 7 members of the forum, the date of the meeting being the earliest convenient as decided by the forum. At least 14 days notice must be given.

No other business can be transacted at the EGM.

10. Amendments to the constitution

The constitution may be amended only at an EGM called for that purpose.

11. Winding up of the Forum

The decision to wind up the forum may be taken only at an EGM.

The funds of the forum shall be managed by the Treasurer to oversee any projects that are still ongoing.